Official Contest Rules

 NO PURCHASE NECESSARY TO ENTER OR WIN.  A PURCHASE OR PAYMENT OF ANY KIND WILL NOT IMPROVE YOUR CHANCES OF WINNING.

 

Eligibility: Except where regulated or restricted by law, the Heinlein Prize Writing Contest (“Contest”) is open to legal residents of the 50 United States and the District of Columbia who are in 6th, 7th, 8th, 9th, 10th, 11th and 12th grades at the time of entry. Employees, contractors, directors, and officers, and their immediate family members (parents, children, siblings or spouse, regardless of where they live, or persons living in same household, whether related or not) of the sponsor, the Heinlein Prize Trust and the Commercial Spaceflight Federation (“Sponsor”), its subsidiaries, affiliates, suppliers, consultants, legal counsel, public relations, sales representatives, advertising and promotional, and marketing agencies, and any others engaged in the development or distribution of this Contest are not eligible to enter or win.  Other eligibility requirements and conditions of participation are set forth below in these official rules for the Contest (“Official Rules”). All federal, state, municipal, and local laws and regulations apply.  Sponsor reserves the right to verify all eligibility qualifications.  Void where prohibited.

 

1. Entry Period:  The Contest begins on Friday, October 12, 2019, and ends at midnight on (to be Announced) (“Entry Period”).  Entries must be submitted during the Entry Period in order to be eligible for the Contest. 

     

2. How to Enter: To enter, eligible individuals should visit www.hptcontest.com (the “Website”), follow the directions to enter the Contest, and then upload your submission.  Entrants will be required to: (a) complete the entry form by providing certain information, such as (i) name, address, and contact information; and (b) upload a submission into the Contest – essay, poems, original artwork.  (“Submission”). Each eligible person completing the entry process and uploading a Submission (“Entrant”) will be entered in the Contest.  Posting a Submission in the appropriate section of the Website constitutes entry (“Entry” or “Entries”) into the Contest and consent to and agreement with these Official Rules.

 

3. Entry Conditions: Limit one Entry person during the Entry Period.  Any attempts by an Entrant to submit more than one Entry for him/herself into the Contest will result in such Entries being disqualified.  Entrants must meet all eligibility requirements listed herein.  The first and last name provided by Entrants will be the identity of the Entrant and, if selected and qualified for a prize, the identity of the winner.  The use of a fake name or email address will disqualify an Entrant.  The use of agencies or robotic, repetitive, programmed or similar entry methods is prohibited.  All Entrants agree to abide by these Official Rules and waive any right to claim ambiguity in this Contest or these Official Rules.  All Entries become the property of Sponsor and will not be acknowledged or returned.  All Entries must be completed, including uploading of the Submission, during the Entry Period to be eligible for the Contest.

 

4. Conditions of Submission: The purchase of any products featured in the Submission must have occurred prior to the start of the Entry Period.  Any Submission that Sponsor, in its sole opinion, deems to be inappropriate for publication will not be considered, and the corresponding entrant will be disqualified from the Contest. By entering, each Entrant represents and warrants that: (a) the Submission is the original work of the Entrant and does not violate or infringe any copyright, trademark/tradename, or other proprietary rights of any person (including but not limited to rights of privacy) or entity; (b) the Submission either is the sole and exclusive property of the Entrant or Entrant owns or otherwise controls all of the rights to the Submission; and (c) the Submission has not been entered into or won any previous contests or awards and has not been published or distributed previously in any form of media.  Please do not submit Submissions that contain depictions of other third party artistic works, copyrights, trademarks/tradenames, logos, or similar brand identifying marks.  All such Submissions will be disqualified.  By entering, each Entrant further warrants and represents that the submission has not been previously licensed or transferred, and that Entrant unconditionally assigns and transfers to Sponsor all worldwide rights, title, interest and claim, which Entrant now has or may in the future have to their Submission or any element(s) thereof including, but not limited to, all intellectual property rights and each Entrant hereby waives all rights Entrant has or may have in their Submission or any element(s) thereof.  By entering, each Entrant further warrants and represents that the Entrant has received all rights that may be necessary from any person depicted in the Submission to grant this assignment and transfer of rights and that Entrant can make written copies of such authorizations available to the Sponsor upon request (if the likeness of a minor is included, such written permission must include authorization from the minor’s parent or guardian). 

 

 

Uploading of a Submission is not an indication that the Entrant has won a prize or is otherwise eligible for a prize.  Uploading a Submission grants Sponsor the right to use, publish, adapt, edit and/or modify such Submission in any way, in whole or in part, and to use such Submission alone or in combination with other works, as solely determined by Sponsor, in commerce and trade and in any and all media now known or hereafter discovered, worldwide, including but not limited to the Sponsor’s website, without limitation or compensation to the Entrant and without right of notice, review or approval of any such use of the entry.  Uploading a Submission further constitutes the Entrant's consent to irrevocably assign and transfer to the Sponsor any and all worldwide rights, title and interest in and to the Submission, including but not limited to all intellectual property rights.  

 

5.  Void Submissions: Submissions that are deemed by the Sponsor, in its sole discretion, to be offensive, immoral, obscene, profane, defamatory, not in keeping with the image of the Sponsor, or in violation of these Official Rules will be void.  Further, all Submissions that contain copyrighted or other proprietary materials for which the Entrant has not obtained appropriate assignment of rights, as well as any content which disparages or portrays the Sponsor in a negative light, or otherwise violates these Official Rules will be void.  Furthermore, Sponsor is not responsible for lost, incomplete, stolen, damaged, garbled, corrupt, illegible, late, or unintelligible entries, or for printing or other errors appearing in these rules or other Contest materials, misprints or errors in other Contest-related information, garbled communications, failures or malfunctions of internet connections, phones, phone lines, telephone systems, technical or mechanical malfunctions, or other malfunctions, problems or errors, whether caused by equipment, programming used in this Contest, processing errors, human errors or otherwise.  Sponsor reserves the right, at its sole discretion, to void any entries from Entrants whom Sponsor believes have attempted to tamper or have tampered with the administration, security, or fairness of this Contest.

6.Winner Selection: The are several winners for each grade, 189 in all (Each a “Winner” and collectively “Winners”) to be determined through a judging process: each grade will have 1 first-place winner, 3 second place winners, and 5 third place winners, for each of the three contest categories - essay, poems, and artwork.  The winners will receive the prizes that are identified in Paragraph 7 below. This results in 27 prizes per grade and 189 prizes in total. From among the 21 first place winners, a grand prize winner will be chosen. Additionally, all students who submit submissions will receive honorable mentions. Within 30 days after the end of the Entry Period, a panel of judges composed of field experts will review all of the Submissions and identify the top Submissions based upon the criteria described in these Official Rules and in the exercise of their own judgment. The sponsor will appoint judges who are appropriately qualified to review and to judge the Submissions in this Contest.  The judges will review each of the posted Submissions and rank the Submissions based upon the following criteria: (a) Thoughtfully meets all parts of the prompt (50%); (b) Displays interest in the future of space exploration (25%); (c) Creativity and originality (25%). The top-ranked Submissions, as determined by the judges in their sole discretion, will be the 189 Winners of the Contest.  

 

7. Prizes and Approximate Retail Value (“ARV”): An announcement as to the final prizes (“Prize”) will be made no later than 30 days before the end of the Entry Period. All federal, state and local taxes, and all other costs associated with acceptance or use of the Prizes are the sole responsibility of the Winners.

The following chart summarizes the prizes:

 

Grand Prize

-School visit from “Have Space Suit - Will Travel” traveling educational program 

-VIP status at “Heinlein on the Hill” - a school field trip experience on Capitol Hill

-Virginia Addition (set of all of Robert Heinlein’s books) for school library

-$250 cash prize

-$250 cash prize for the student’s teacher

-Heinlein Award Package:

-Graphic Novel

-Signed photo of Decorated Astronaut Don Thomas

-Motherthing Stuffed Animal

-Heinlein Prize Trust Stickers

-Certificate of Participation

First Place

-Virginia Addition (set of all of Robert Heinlein’s books) for school library

-$100 cash prize

-$100 cash prize for the student’s teacher

-Heinlein Award Package:

-Graphic Novel

-Signed photo of Decorated Astronaut Don Thomas

-Motherthing Stuffed Animal

-Heinlein Prize Trust Stickers

-Certificate of Participation

Second Place

-Heinlein Award Package:

-Graphic Novel

-Signed photo of Decorated Astronaut Don Thomas

-Motherthing Stuffed Animal

-Heinlein Prize Trust Stickers

-Certificate of Participation

Third Place

-Heinlein Award Package:

-Graphic Novel

-Heinlein Prize Trust Stickers

-Certificate of Participation

All Participants

-   Certificate of Participation

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8. Odds of Winning:  The odds of winning a Prize in the Contest depend upon the number of eligible entries received during the Entry Period and the quality of the Entry. 

 

9. Winner Notification and Verification: The Winners will be contacted by a representative from the Sponsor within 30 days (i.e., the judging period) after the end of the Entry Period.  The Winners will be notified by email or telephone using their contact information provided at the time of entry into this Contest.  Receiving a Prize is contingent upon compliance with these Official Rules, including any eligibility requirements.  The Winner may be required to sign and return a release of liability, declaration of eligibility, and, where lawful, a publicity consent agreement, all within seven days of acknowledged notification. If the selected winner cannot be contacted, is ineligible, fails to claim the Prize, or fails to return the completed and executed declaration and releases as required under these Official Rules, the Prize may be forfeited and an alternate Winner selected.  

10.    Prize Delivery and Conditions: The Prizes will be delivered within 30 days after the Sponsor verifies each Winner’s eligibility to enter and to win this Contest. A Prize is non-assignable and nontransferable, and may not be given, bartered, sold, or exchanged for cash. A Prize must be accepted by the Winner as awarded. A Prize may not be upgraded, and no substitutions by the Winner will be allowed; except Sponsor reserves, the right, in its sole discretion, to substitute a Prize for one of equal or greater value if the designated Prize should become unavailable for any reason. The Winner may waive his/her right to receive the Prize.

 

11. Conditions and Disclaimers:  By entering the Contest, each Entrant agrees that: (a) he or she will abide by and be bound by these Official Rules; (b) neither Sponsor nor any of its affiliated companies or the advertising and promotional agencies affiliated with Sponsor or those affiliated companies, nor any of their officers, directors, employees, agents or representatives (collectively, Sponsor’s “Affiliates”) are responsible for claims, injuries, death, losses or damages of any kind resulting from participation or inability to participate in the Contest, or the awarding, acceptance, use, misuse, loss, or misdirection of the Prize; and (c) Sponsor is not responsible for any inability of a Winner to accept a Prize for any reason. 

In the event a question arises regarding a Winner’s identity, the Entry will be deemed made by the holder of the email account associated with the Entry. Entries are void if unreadable, inaccurate, incomplete, mutilated, irregular in any way, or otherwise not in compliance with these Official Rules.  Although Sponsor attempts to ensure the integrity of the Contest, neither Sponsor nor any of its Affiliates are responsible for the actions of Entrants or other individuals in connection with the Contest, including attempts by Entrants or other individuals to circumvent these Official Rules or otherwise interfere with the administration, security, fairness, integrity, or proper conduct of the Contest.  If, for any reason, the Contest is not capable of running as planned by reason of tampering, fraud, industry conditions, bankruptcy or liquidation, marketplace demands, applicable law, unforeseen obstacles, or any other causes which, in the sole opinion of Sponsor, could corrupt, compromise, undermine, or otherwise affect the administration, security, fairness, integrity, viability, or proper conduct of the Contest, Sponsor reserves the right in its sole and absolute discretion to modify these Official Rules, and/or to cancel, terminate, modify or suspend all or any part of the Contest, and in the event of cancellation or termination, to select a winner from among all eligible non-suspect entries received up to the time of such cancellation, termination, modification, or suspension, as applicable.  

 

12. LIMITATIONS ON LIABILITY: Neither Sponsor nor its Affiliates shall be liable to the Winner or any other person for failure to supply the Prize or any part thereof, by reason of any acts of God, any action(s), regulation(s), order(s) or request(s) by any governmental or quasi-governmental entity (whether or not the action(s), regulation(s), order(s) or request(s) prove(s) to be invalid), terrorist acts, earthquake, war, fire, flood, explosion, unusually severe weather, hurricane, embargo, labor dispute or strike (whether legal or illegal), transportation interruption of any kind, work slow-down, civil disturbance, insurrection, riot, or any other cause beyond Sponsor’s or its Affiliates’ sole control.  

 

13. Release and Indemnification: BY ENTERING THE CONTEST, ENTRANTS RELEASE AND HOLD THE SPONSOR AND ITS AFFILIATES HARMLESS FROM AND AGAINST ANY AND ALL LOSSES, DAMAGES, RIGHTS, CLAIMS, AND ACTIONS OF ANY KIND ARISING IN WHOLE OR IN PART, DIRECTLY OR INDIRECTLY, FROM THE CONTEST OR PARTICIPATION IN ANY CONTEST-RELATED ACTIVITY, OR RESULTING DIRECTLY OR INDIRECTLY, FROM ACCEPTANCE, POSSESSION, USE OR MISUSE OF THE PRIZE (INCLUDING ANY TRAVEL OR ACTIVITY RELATED TO ACCEPTANCE OF THE PRIZE) AWARDED IN CONNECTION WITH THE CONTEST, INCLUDING WITHOUT LIMITATION, PERSONAL INJURY, DEATH, AND/OR PROPERTY DAMAGE, AS WELL AS CLAIMS BASED ON PUBLICITY RIGHTS, DEFAMATION, AND/OR INVASION OF PRIVACY.

 

14.Miscellaneous:

(a) Privacy: Information submitted in connection with the Contest will be treated in accordance with these Official Rules and Sponsor’s Privacy Policy (as may be amended from time to time): By submitting any type of information to the contest, the submitter consents to the trust's use of the information submitted, including personal information, for all purposes that are reasonably necessary for the trust to conduct and administer the contest.  This includes contacting the submitter and storing the information with third parties in the normal course of the trust's business.  The trust will not transfer the submitted information to third parties unless such transfer is required, at the sole opinion of the trust, for the conduct or administration of the contest, or as may required by operation of law.  The submitter further agrees that the information submitted may be made public by the trust as may be reasonably necessary for awarding of any prize in the contest.  The submitter also agrees that the information submitted may be used by the trust for educational purposes in the normal course of the trust's business.

(b) Publicity Release:  Except where prohibited, by accepting a Prize, each Winner grants permission for Sponsor and its agents to use his/her name, voice and/or likeness, for advertising, merchandising, promotion and/or publicity purposes in any and all media now known or hereinafter invented without territorial or time limitations and without additional compensation.

(c)  Applicable Law: The Contest and any disputes that may arise hereunder shall be governed in all respects by the laws of the state of [Insert state for governing law] without regard to the conflicts of laws principles of any jurisdiction.  Venue with respect to any such disputes shall be had in the state and federal courts of the state of [Insert state where the sponsor is located].  The invalidity or unenforceability of any provision of these Official Rules shall not affect the validity or enforceability of any other provision so long as the general intent of these Official Rules remains in effect.  In the event that any such provision is determined to be invalid or unenforceable, these Official Rules shall be construed in accordance with their terms as if the invalid or unenforceable provision was not contained herein.

 

15. Official Rules:  By participating in the Contest, each Entrant fully and unconditionally agrees to and accepts these Official Rules and decisions of the Sponsor, which are final and binding in all matters relating to the Contest.  The Contest will be run in accordance with the Official Rules, subject to amendment by Sponsor.  Each Entrant must comply with the Official Rules and will be deemed to have received and understood the Official Rules by participating in the Contest.  The terms of the Contest, as set out in the Official Rules, are not subject to amendment or counteroffer, except as set out herein.  If any provisions of the Official Rules are held to be invalid or unenforceable, all remaining provisions hereof will remain in full force and effect.  Sponsor’s failure to enforce any term of these Official Rules will not constitute a waiver of that provision.

16. Sponsor:  The Contest is sponsored by Heinlein Prize Trust, Heinlein Prize Trust, 3106 Beauchamp, 2nd Floor,  Houston, TX 77009; and Commercial Spaceflight Federation, 1444 I (Eye) Street, N.W., Suite 410, Washington DC 20005

 

17. Copy of Official Rules:  Official Rules will be available on www.hptcontest.com  during the Entry Period.

 

 

 

 

 

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